#DelegatePLAY, Articles, Event Management

Addressing the biggest challenges of hosting hybrid events

In today’s world of increasing connectivity, it is more important than ever to have the right event infrastructure in place to host hybrid events.  With a variety of different technologies and programs available for attendees and presenters, companies need to be sure they are prepared with the proper equipment and services so that these events can run smoothly.

This article highlights some of the most common challenges encountered by event planners when hosting hybrid events, along with potential solutions that may help alleviate any problems.  It also provides an overview of what a hybrid event entails as well as some key considerations for those looking to organize one themselves.

Managing Costs and Complicated Situations

Organizations have been relying on more than one platform for internal webinars. If an organization relies on multiple meetings, webinars, and event platforms it can cut costs significantly by moving to a single platform with a common interface that handles everything from current needs to future events. Evaluate new platforms based on their flexible pricing structure which should fit all the various types of meetings as well as any upcoming changes in technology or innovation within your industry.

Big events require big planning, but you need to be creative and think small if the event is for a smaller audience. Regardless of size or type of venue, it’s important that your content delivery network can seamlessly integrate with any management platform so everyone has an excellent interactive experience at every event.

Image Credits: Unsplash

Creating Lifelong Memories

The event manager can measure the level of audience engagement and take constructive steps to change it. Audience participation is integral for any presentation, but there are some instances when attendees won’t be as involved due to technical problems or a lack of interesting content. Therefore, measuring the live metric of how well an attendee listens provides insight into what may need fixing so that everyone in attendance has a better experience.

In order to maximize engagement and increase event awareness, you need the perfect platform. You should be sure that it can scale for the size of the event while also providing detailed audience analytics so that you know who is attending and what they are interested in or looking at onsite. This will give both attendees engaging content throughout the day as well as a more consumable experience after their time has come to an end.

Attendee Engagement that Never Ends

The event-planning industry is slowly making the shift from an event-centric to an attendee-centric model. But what happens when this new tech stack isn’t enough or doesn’t exist? Event planners will struggle with engaging their attendees before and after events, but it could get even worse as hybrid events are becoming popular across industries due to limitations within the technology stacks of varying platforms that can be used for these types of occasions.

Event planners have to choose between multiple event tools and platforms. This can be difficult because each tool has its own pros and cons for any given situation, which means that it takes more time than necessary sorting through the vast amounts of information at hand just to get a basic idea about what needs doing next. Consider replacing all those pesky choices with one single unified platform. Another consideration to engage attendees beyond the event would be supporting attendee-to-attendee networking and community-building efforts. This can happen through social media, email newsletters, or even just inviting them out to lunch before the event starts.

Image Credits: Unsplash

With the versatility of a hybrid event platform, events can accommodate thousands of attendees without sacrificing quality or engagement. By being able to invite and facilitate interactions between all participants both during and after an event is held, organizations will save significant costs on training employees as well as operational costs that come with more traditional one-event platforms. Plus, by utilizing this single solution for your organization’s multiple needs including live-streaming capabilities you’ll be certain that even when your brand shines brightest it never becomes lost in translation!

Delegate PLAY – An immersive virtual platform putting all uncertainty to an end

While the global events industry recovers and prepares itself for the new normal, it is the perfect time to look at best-in-class digital technologies to address client needs and preferences. To this effect, the recently launched Delegate PLAY is a game changer, enabling vendors to seamlessly host events and build connections. Delegate PLAY is a fully immersive virtual environment that allows users to host online conferences and exhibitions under one integrated platform. Event organisers, sponsors and attendees are therefore able to sync up and network in an online virtual environment, transforming a traditionally offline experience into an online format. To read more about it, click here.

Delegate PLAY helps optimize your events ROI by offering innovative features like custom virtual fairgrounds, real-time audience participation and engagement tracking, accessing events on the go from any device, and unlimited content without any geographical restrictions.

Planning your virtual event on Delegate PLAY? We would love to help make your virtual event a smashing success. For more information or a demo of Delegate PLAY, feel free to contact us via the form below. We promise to get in touch with you in a jiffy.

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